Job Details Job Location Tumwater, WA Position Type Full Time   Job Category Admin - Clerical Description IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both Government and Corporate Clients. IBEX was named to the INC 5000 list of fastest-growing companies four years in a row and most recently won the 2024 US Health & Human Services Woman Owned Small Business of the Year Award. IBEX has grown substantially year over year since its founding in 2012. Human Resources Environmental, Social, and Governance Statement At IBEX, we recognize that our employees are our greatest asset and the foundation of our success. The Human Resources department is at the forefront of embedding Environmental, Social, and Governance (ESG) principles into the heart of our workplace culture, talent management, and operational practices. Our commitment to ESG within HR reflects our dedication to creating a sustainable, equitable, and ethical working environment for all our employees. Position: Administrative Support III PMs, Design, and Projects Location: Federal Highway Administration/Western Federal Lands Highway Div. Vancouver, WA Type: Full Time; Mon-Fri Hours: 40 Location: On-Site Job Summary: IBEX IT Business Experts, LLC is looking for an Administrative Support III with significant experience in the administrative area with a demonstrated knowledge of office policies, processes and procedures, and the ability to grasp newly assigned processes and procedures rapidly. This individual works well under pressure and shall perform complex administrative, clerical, and related duties in support of a specific Government team, event, or individual. A strong administrative problem solving skills background is essential to bring administrative issues/problems to resolution, as quickly as possible. This individual shall possess excellent written and oral communication skills, apply sound business judgment, and be resourceful and creative. To ensure deadlines and lastminute assignments are handled timely, administrative multitasking must be a priority to ensure that the assigned work is to be performed in a highly efficient, organized, and accurate manner. The Administrative Support III shall have extensive knowledge/experience with office correspondence protocol, to include both utilizing correspondence software tools, and hard copy correspondence packages. The individual shall be able to work independently to perform these duties with limited effort, and minimal disruption to the office. It is essential that the Administrative Support III maintain effective relations (customer service) with clients, staff, and customers, via onsite or remote. Also, it is imperative that the individual exercises confidentiality, discretion, and the ability to be a team player. Office front desk support may also be required. Additionally, the individual is flexible in adapting to deadlines and changing priorities. The Administrative Support III may be called upon to mentor junior Contractor staff with administrative tasks. Responsibilities: * Serve as senior administrative support for the office, provides excellent customer service, and professional courtesies to all customers and stakeholders. * As required, provide executive assistance for the office Executive(s) (ancillary duty). * Display strong critical thinking skills and demonstrate clear judgement and independent decision-making capabilities. * Perform assigned administrative tasks, to include, but not limited to schedule meetings, follow-up requests, prepare executive packages, minutes of meetings, and distribute these materials prepares timecard, travel documents, etc. * Maintain designated office calendars and schedul