This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12015384 Office Support Associate

Student Engagement

Job Summary

Organizes, coordinates, and performs various office support tasks to assist the Student Organization Development & Administration and Student Governance staff. Coordinates the Student Organization Complex operations. Student Engagement is a department within the Division of Student Affairs consisting of the following teams: Spirit & Traditions, Student Governance, Student Organization Development & Administration (SODA), Student Organization Finance Center (SOFC), and Student Sustainability.

Duties & Responsibilities

Student Organization Development & Administration (SODA)

• Serve as primary office support for staff, programs, and initiatives within Student Org Development & Admin.
  • Schedule and coordinate meetings for all SODA staff and other Student Engagement staff as delegated.
  • Monitor SODA emails and direct calls to appropriate staff members.
  • Make travel arrangements for SODA staff members.
  • Coordinate assignment of mailboxes, storage, and lockers for student orgs.
  • Coordinate the Equipment Loan Program where student organizations can reserve and borrow equipment for the success of their programs and initiatives.
  • Coordinate student organization mail and shipments.

Student Organization Complex Coordination

• Coordinate day-to-day operations of the Student Organization Complex.
  • Coordinate schedules for reservable spaces, including but not limited to Meeting Tables, Collaboration Boards, and Conference/Board Rooms.
  • Serve as a point of contact for the front desk of the Student Org Complex, directing walk-in students and staff to appropriate personnel.
  • Manage the space\'s upkeep, including-but not limited to-monitoring the facility for necessary repairs, submitting facility work orders, and ordering general supplies.
  • Promoting usage of the space for student organization, business, and activities.

Student Engagement Administration

• Assist with the implementation and coordination of university-wide student organization engagement initiatives, i.e., Quad Day, Involvement Fair.
• Assist with administrative roles and responsibilities as requested.
• Assist with departmental purchases with vendors on and off-campus, including but not limited to processing purchases via iBuy and Contracts +.
• Process P & T-Card Expense Reports for assigned staff via Chrome River. This also includes serving as a charge code approver.
• Download monthly Expense/Revenue reports for select Department of Student Engagement funds.
• Perform other duties as assigned (including service on campus committees) to advance the unit, department, and division.

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below:
  • College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate\'s Degree (60 semester hours) equals eighteen months (18 months)
  • Work experience performing office/clerical activities, including the use of computer systems.

Knowledge, Skills and Abilities

• Familiar with the policies and procedures of the University of Illinois.
• Ability to exercise excellent judgment and discretion, especially in handling confidential and sensitive information.
• Excellent decision-making abilities.
• Knowledge of clerical procedures and of ice routines.
• Ability to express self well, orally and in writing, communicating facts, figures, and ideas to others person-to-person.
• Strong organizational and problem-analysis skills.
• Working knowledge of the following: Banner, My-IU Financials, Chrome River, and other miscellaneous UI Enterprise Applications. Proficient understanding of Microsoft Teams, Outlook, Excel, and Word programs.

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 8/19/2024. Salary for this position is set at \$36,901.80.

Please Note: This position is unable to support candidates who require work authorization sponsorship.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Friday, July 19, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted th