Description

We are in the process of recruiting a Receptionist for our law firm client based in Vienna, Virginia. In this role, you will be a crucial part of our team, managing the front desk, handling client communication, and maintaining an organized work environment.

Responsibilities:

• Efficiently manage incoming calls using a multi-line call center and provide necessary information

• Greet and oversee visitors, ensuring they sign in and directing them to the relevant party

• Maintain an updated Sign In/Out Log for team members, keeping track of their locations

• Coordinate meeting logistics, including organizing luncheons

• Process and distribute incoming deliveries, ensuring accurate email notifications

• Assist with marketing tasks as needed (including using social media)

• Handle additional clerical tasks such as copying, collating, and data entry

• Uphold the confidentiality of all client and company matters, ensuring no inappropriate discussions in public areas

• Participate in team efforts, lending a hand with overflow work when available

• Regularly check and manage the docketing calendar, forwarding notices to the relevant parties

• Maintain a regular work schedule, understanding the importance of punctuality and reliability.

For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Requirements • Proficiency in managing a multi-line phone system, demonstrating the ability to handle multiple calls simultaneously

• Strong customer service skills, with a proven ability to address customer inquiries and resolve issues effectively

• Proven data entry skills, with the ability to input and manage data accurately and efficiently

• Experience in handling email correspondence, demonstrating strong written communication skills

• Excellent interpersonal skills, with the ability to engage with a diverse range of people in a detail-oriented manner

• Proficiency in Microsoft Excel, with the ability to create and manage spreadsheets efficiently

• Experience using Microsoft Outlook, demonstrating the ability to manage emails, calendars, and contacts effectively

• Proficiency in Microsoft Word, with the ability to create and edit documents as required

• Experience in organizing files, demonstrating a strong attention to detail and the ability to manage paperwork effectively

• Ability to schedule appointments, demonstrating strong organizational and time-management skills

• Familiarity with social media platforms, demonstrating the ability to manage and update company social media profiles effectively

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .