Executive Assistant to Mayor Description The Mayor?s Executive Assistant is responsible for performing multifaceted administrative and clerical duties in support of the Office of the Mayor. The employee is required to perform all similar or related duties. Examples of Duties Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Performs a variety of executive administrative and clerical duties and customer service work for the Mayor?s Office in accordance with Massachusetts General Laws, Town Ordinances and other applicable regulations; prepares and proofreads documents and correspondence, answers telephones, and meets with visitors on behalf of the Mayor. SEE THE TOWN OF WEST SPRINGFIELD WEBSITE FOR A COMPLETE LIST OF ESSENTIAL DUTIES Qualifications Recommended Minimum Qualifications Education and Experience: Position requires a minimum of five (5) years of executive office experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. College degree preferred but not required. Special Requirements: Massachusetts Notary Public preferred. Must be able to be appointed as a Notary within six (6) months of hire. Knowledge, Abilities and Skill Knowledge: Thorough knowledge of Town government and department operations and procedures; thorough professional office procedures; knowledge of pertinent state laws and regulations; working knowledge of personal computers and office software including word processing, the Internet, spreadsheet applications and PowerPoint applications in support of department operations. Ability: Ability to interact effectively and appropriately with the public and other personnel; ability to plan and organize work and to complete multiple tasks in an independent, timely, detailed and accurate manner, perform multiple tasks; ability to deal with uncooperative members of the public in a tactful manner; ability to compose memoranda, correspondence from generalized instructions or on the basis of customary practices and procedures; ability apply and interpret policies and procedures in support of Town operations; ability to maintain confidentiality and to exercise sound judgment in very sensitive situations. Skill: Proficient computer skills including word processing and spreadsheet applications, organizational skills, recordkeeping and clerical skills, communication and presentation skills; detail-oriented skills; scheduling skills.